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Eventrics Weddings is your premier Indian & Fusion Wedding Planner! Receive award winning planning and management services from a team of experienced professionals! Eventrics Weddings offers a variety of services to ensure that each part of the planning process is carefully managed. Servicing Orlando, Miami and and Destinations Worldwide.
Our team specializes in Complete Wedding Planning & Management; however, we can customize any of our wedding planning services to fit your specific needs.
Initial Consultation
- Outline Timeline of all wedding events
- Discuss all key elements related to wedding weekend
- Provide customized wedding checklist
Budget Management
- Provide detailed wedding budget outline (based on initial consultation)
- Manage all wedding related expenses (track deposits and due dates)
Venue Selection
- Research and present properties in line with overall vision and budget
- Facilitate and schedule calls with top venues for consideration
- Negotiate concessions and schedule site visits (Team Member to attend up to three)
- Assist with negotiating discounted rate for group room blocks for family and guest reservations
Vendor Hires
- Research and present vendors for all categories based on vision and budget
- Review all quotes received – provide professional insight and suggestions
- Schedule and attend select vendor meetings
- Discuss creative menu suggestions – schedule all tastings for client
Production Management
- Arrange design display meetings with selected Designer
- Assist with all permitting (communicate with proper parties involved)
- Coordinate with venue and designer on all rental requirements
- Provide support creating and detailing all layouts for each event
- Schedule final meeting with venue, catering and designer for final walk through
- Organize final music selections with Dj/Live music
Keeping on Task
- Unlimited access to the Eventrics Weddings team
- Late night and weekend calls/meetings available upon scheduling
- Research and present vendors per category based on vision and budget
- Proof all paper products prior to printing and mailing
- Guest address template provided by Eventrics Weddings
- Marriage license support
- Supply creative ideas for customizing your event (i.e. entertainment, welcome bags, guest favors)
- Collect and track RSVPs
- Provide assistance with wedding website
- Check in on room block at various points during planning process
- Create wedding weekend schedule and timeline – Detailed outline including all aspects of your event (including: Load in/out, hair and makeup schedules, photo lists, inventory, etc.)
- Collect and provide all vendors insurance forms to venue
- Communicate and confirm schedule and timeline with all vendors and venue
On-Site Management
Event Management
- Provide complete event day management and coordination to ensure timely starts, successful and complete set-up of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
- Oversee site set-up and breakdowns
- Schedule and oversee production run through (testing all lighting, sound checks and video content)
- Coordinate song cues and line up for wedding ceremony and reception
- Assist with positioning pre-discussed inventory for all events
Vendor Management
- Oversee load in and set up of each vendor for wedding weekend
- Reconfirm any changes to agenda for each event
- Assist with mini-walk through for any vendors (as needed)
- Confirm food presentation is in order
- Distribute any last minute payments and gratuities to vendors (as needed)
Family & Wedding Party Management
- Ensure Bride, Groom and Families are given five star level of service
- Provide individual staff members for Bride and Family/Groom and Family
- Oversee hair and make up schedules/saree tying
- Ensure bridal suite is refreshed on reception evening
- Coordinate in room food deliveries as needed for Bride and Groom
- Provide condensed wedding schedules for Bride’s family, Groom’s family and Wedding Party
- Create group texts for reminders throughout wedding weekend
- Assist photographer and videographer teams in capturing all components of wedding weekend
Guest Management
- Greet and direct guests upon arrival for each event
- Provide exceptional hospitality to all guests attending functions
- Assist with ensuring all guests are directed to baraat gathering point for timely starts
- Provide staff members to oversee and assist with capturing all post-ceremony family photos
- Review detailed schedule and timeline with client in advance for final approval
