Eventrics Weddings is your premier Indian & Fusion Wedding Planner! Receive award winning planning and management services from a team of experienced professionals! Eventrics Weddings offers a variety of services to ensure that each part of the planning process is carefully managed. Servicing Orlando, Miami and and Destinations Worldwide.

Our team specializes in Complete Wedding Planning & Management; however, we can customize any of our wedding planning services to fit your specific needs.

Initial Consultation

  • Outline Timeline of all wedding events
  • Discuss all key elements related to wedding weekend
  • Provide customized wedding checklist

Budget Management

  • Provide detailed wedding budget outline (based on initial consultation)
  • Manage all wedding related expenses (track deposits and due dates)

Venue Selection

  • Research and present properties in line with overall vision and budget
  • Facilitate and schedule calls with top venues for consideration
  • Negotiate concessions and schedule site visits (Team Member to attend up to three)
  • Assist with negotiating discounted rate for group room blocks for family and guest reservations

Vendor Hires

  • Research and present vendors for all categories based on vision and budget
  • Review all quotes received – provide professional insight and suggestions
  • Schedule and attend select vendor meetings
  • Discuss creative menu suggestions – schedule all tastings for client

Production Management

  • Arrange design display meetings with selected Designer
  • Assist with all permitting (communicate with proper parties involved)
  • Coordinate with venue and designer on all rental requirements
  • Provide support creating and detailing all layouts for each event
  • Schedule final meeting with venue, catering and designer for final walk through
  • Organize final music selections with Dj/Live music

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Keeping on Task

  • Unlimited access to the Eventrics Weddings team
  • Late night and weekend calls/meetings available upon scheduling
  • Research and present vendors per category based on vision and budget
  • Proof all paper products prior to printing and mailing
  • Guest address template provided by Eventrics Weddings
  • Marriage license support
  • Supply creative ideas for customizing your event (i.e. entertainment, welcome bags, guest favors)
  • Collect and track RSVPs
  • Provide assistance with wedding website
  • Check in on room block at various points during planning process
  • Create wedding weekend schedule and timeline – Detailed outline including all aspects of your event (including: Load in/out, hair and makeup schedules, photo lists, inventory, etc.)
  • Collect and provide all vendors insurance forms to venue
  • Communicate and confirm schedule and timeline with all vendors and venue

On-Site Management

Event Management

  • Provide complete event day management and coordination to ensure timely starts, successful and complete set-up of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
  • Oversee site set-up and breakdowns
  • Schedule and oversee production run through (testing all lighting, sound checks and video content)
  • Coordinate song cues and line up for wedding ceremony and reception
  • Assist with positioning pre-discussed inventory for all events

Vendor Management

  • Oversee load in and set up of each vendor for wedding weekend
  • Reconfirm any changes to agenda for each event
  • Assist with mini-walk through for any vendors (as needed)
  • Confirm food presentation is in order
  • Distribute any last minute payments and gratuities to vendors (as needed)

Family & Wedding Party Management

  • Ensure Bride, Groom and Families are given five star level of service
  • Provide individual staff members for Bride and Family/Groom and Family
  • Oversee hair and make up schedules/saree tying
  • Ensure bridal suite is refreshed on reception evening
  • Coordinate in room food deliveries as needed for Bride and Groom
  • Provide condensed wedding schedules for Bride’s family, Groom’s family and Wedding Party
  • Create group texts for reminders throughout wedding weekend
  • Assist photographer and videographer teams in capturing all components of wedding weekend

Guest Management

  • Greet and direct guests upon arrival for each event
  • Provide exceptional hospitality to all guests attending functions
  • Assist with ensuring all guests are directed to baraat gathering point for timely starts
  • Provide staff members to oversee and assist with capturing all post-ceremony family photos
  • Review detailed schedule and timeline with client in advance for final approval

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